Knowledgebase: How To
How to Archive Email using Gmail and POP3
Posted by Tegan King on 04 November 2014 11:05 AM

 

Importing email from other Web Mail Accounts using Gmail

If you’re importing from another email provider, your other email provider has to offer POP3 access. Go ahead and try the steps below, but if you get an error you may want to visit your other email provider’s help center to see if they support POP3. 

  1. Open your Gmail account.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Select the Accounts and Import tab.
    Accounts and Import tab
     
  5. Look for the section marked "Import mail and contacts" and click on the link "Import mail and contacts" (NOTE: This will allow you to import from Yahoo!, Hotmail, AOL or other webmails that support POP3)
  6. You will need to sign in to email account you wish to import from here by entering that email and password
  7. Now you have a few options to choose from. Here’s our recommended settings:
    • CHECK "Import mail"
    • UN-CHECK "Leave a copy of retrieved messages on the server" - NOTE: If the box is checked the emails in your other account will NOT be deleted.
    • UN-CHECK "Archive incoming messages (Skip the Inbox)" - NOTE: Only check if you don’t want to see new messages from the other account in your inbox.
    • CHECK "Add label to all imported mail: [type_label_name]" - NOTE: Check the box if you’d like to easily see which emails in your inbox came from this account and type in a label name or it will default to your imported email account name
  8. Click "Start Import"

    NOTE: You might see a message box appear that gives you similar information to this

    Your messages are being imported.

    It may take several hours (sometimes up to 2 days) before you start to see imported messages.

    You can close this window and keep using Gmail or even log out and close your browser - we'll continue ipmorting your mail and/or contacts in the background. To check the status of your import, look under Settings > Accounts and Import

  9. Click "OK" to close the window

 

SENDING MAIL AS the Previous Account Name (imported_email_name@domain_name.com)

Follow Steps 1- 4 above to get to the "Accounts and Import" area in Gmail.

  1. Look for the section marked "Send mail as:" and click on "Add another email address"
  2. You will have to enter the name you want to appear and the email you want to show as being FROM.
    NOTE: the FROM address should probably be the same email address that you just imported email from.  As the purpose of this is to use one email account to send and receive, but still remain separate in sender identification. 
  3. UN-CHECK "Treat as alias" -  NOTE: by checking "treat as alias" the from will always be your primary Gmail address and not the imported email name  [READ MORE AT treat as an alias on Google Support]
  4. Click on "Next Step"
  5. Here you will have to enter in the information for SMTP server of the "FROM" email you will be using, Google will recommend to use TLS with port 587, however if the SMTP supports it, you can use SSL with port 465.
    • Enter SMTP Server Name and Choose Port
    • Enter the Username (account) name, which is authorized to use the SMTP server
    • Enter the Password, which is authorized to use the SMTP server
    • Choose TLS(587) or SSL(465)
  6. Click "Add Account"

If Successful you will get a message asking you to "Confirm verification and add your email address".  You'll need to login to the other account and get the confirmation code and enter it in the box.

From this point you can choose under the "Send mail as" area which email you wish to use as the default when replying to an email.

Alternatively you can choose which email you wish to reply to at the time of replying as well.

 

Also SeeFix problems importing mail

 

 

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